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DeForest Commons
Discovery Meeting Room

Reserve Meeting Rooms

Reservations for Village of DeForest Meeting Rooms can be made at Village Hall located at 120 S. Stevenson Street. Facility questions can be directed to Village Hall at 608-846-6751.

Reserve a meeting room:

Complete and return a Meeting Room Reservation Application and Hold Harmless Agreement.

All necessary paperwork and full payment of rental fees must be received.

Meetings are scheduled on a first come-first served basis. The Village Board or Village Clerk may cancel, limit or otherwise modify any permission for use, including previously granted, as is deemed reasonably necessary to accommodate business of the Village or any entity thereof. The Village's need for the meeting room(s) will have first priority in room use.

Fees and Deposits:

View the Meeting Room Reservation Application for a list of fees and the deposit amount(s).

  • The meeting room fee, security deposit and applicable additional deposit(s) (except the Meeting Room key) are required at the time of the application.
  • The meeting room key deposit is required when the the key is picked up.
  • Checks should be made payable to the Village of DeForest.
  • Village Hall hours are Monday - Thursday 7:30 am to 4:30 pm and Fridays from 7:30 am to 2:00 pm.

Cancellation Policy:

If a meeting room reservation is cancelled by the renter more than 30 days prior to the reserved date, an administrative charge equal to 25% of the reservation fee will be retained by the Village and the balance refunded. If a reservation is cancelled by the renter 30 days or less before the reserved date, the entire reservation fee will be deemed forfeited and retained by the Village. 

Room Hours and Capacity:

Meeting rooms are available seven (7) days per week. Monday through Friday reservations may begin no earlier than 7:30 am. Saturday and Sunday reservation may begin no earlier than 8:00 am. Village Hall must be vacated by 10:00 pm. Maximum capacity is as follows:

  • DeForest Commons: 40
  • Discovery: 15

 

 For a complete room use policy, including equipment and refreshments, click here.